About Our Evangelistic Trailer
Click HERE to apply to use our trailer.
The Evangelistic Trailer is owned and maintained by the Tri-Area Baptist Association.
1. Use of the Evangelistic Trailer: The Evangelistic Trailer is for the use of the member churches of the Tri-Area Baptist Association, entities affiliated with the BCNM, or other church-related ministries. The Evangelistic Trailer will not be used for personal use. All requests will go through your local church to the Tri-Area Baptist Association for final approval.
2. Deposit requirement: There is a refundable deposit of $250 which will be returned if the trailer is returned in good, clean, and neat condition. This must be paid prior to picking up the trailer. The deposit check (which may be combined with the usage fee) should be made payable to Tri-Area Baptist Association. Upon confirmation of the return of the trailer in good condition, a refund of the deposit will be mailed to the reserving church.
3. Fees for use: Any fee will be used for normal maintenance and repair, insurance and required upgrades. Please show Evangelistic Trailer in the memo part of the remittance check.
a. Member churches of Tri-Area Baptist Association and affiliated entities will be charged a fee of $100.00/day for the trailer.
b. Churches that are not members of Tri-Area Baptist Association will be charged a fee of $200.00/day for use.
c. The Executive Board of the Tri-Area Baptist Association will determine whether to waive or impose any additional fees for damages. Any additional fees will be billed to the church.
d. All fees are to be made payable to the Tri-Area Baptist Association.
e. Any request for an exception to this policy or fees, must be made in writing to the Tri-Area Baptist Association.
f. The user is responsible for obtaining their food and fuel supplies.
4. Requirements for use.
a. The user is responsible for making all the transportation arrangements. The trailer is tandem axle with a braking system. The minimum required truck is ½ ton with standard braking package and standard electrical system.
b. The user is required to provide insurance coverage for driver of the towing truck. Completion of the insurance company name and policy number section is required on the Request for Use form. Any change to the driver name or their insurance information must be reported prior to transportation, even on the date of transport. This may be done by mail (1100 W Manana Blvd, Clovis NM 88101), e-mail (tri.area.baptist.association@gmail.com), text (575-714-7788), or fax (575-7629656).
5. Tri-Area Evangelistic Trailer Orientation Video.
It is expected and required that the person making application to use our trailer watch the orientation video below. You can click "cc" on the bottom right of the video to have captions to follow with the video.
6. Release of Liability for Harm and Agreement Not to Sue
The Executive Board has previously made the decision that a Release of Liability for Harm And Agreement Not to Sue form be completed for each participant in an event utilizing the trailer and/or it's elements. This is a requirement for both adults and children and is to help protect both the reserving entity and Tri-Area Baptist Association from possible lawsuits.
About Food Permits
You will be required to obtain a permit for all food that is cooked and served to the public. There is a required 14 day notice for a food permit. You will be required to know and abide by the guidelines for food service, which will include obtaining a permit to serve food items such as hamburgers, etc. The user is responsible for contacting the local pertinent authorities and finding out how to obtain a permit.
Environment Department Health Division, 100 E. Manana Blvd Unit 3, Clovis, NM 88101 575-762-3728
Environment Department Health Division, 113 W. Center, Tucumcari, NM 88401 575-461-1671
To download and print a copy of the above information, click HERE.
Other Important Information
Below are some documents we hope will be helpful to you in the use of our trailer:
1. Pick Up and Return Information - This document will help you know where to go to pick up and return the trailer. It also contains helpful contact information.
2. Concession Equipment Usage and Potential Suppliers - Information on the concession equipment that comes with our trailer as well as the contact information for businesses that sell supplies you may need. This information is subject to change.
3. Release of Liability Form - Use this release form to document an adult participant or parent's promise not to sue in the event of an injury to themselves or their child. The reserving entity should retain this form.
4. Trailer Checklist - This checklist is to be completed by the issuing and receiving churches. Notify the association if an element is missing or not in good condition.
5. Incident Report - In the event that an injury occurred during your event, we ask that you use this form to report it to us.
